Starlight Film Festival Checklist
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Order volunteer shirts – We had red long sleeved t-shirts with our logo
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Volunteers needed (30-40)
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Need adult ticket sellers for Monday through Friday
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Volunteers
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Have each fill out a police check form, we delivered them all at the same time, 1 full week before the event
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Every volunteer needs to pick up the completed check themselves (to verify ID)
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Everyone needs to sign the waiver form (can do it that night at 10pm or at the Orientation)
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Volunteer Orientation: If they don’t attend, make sure they get a copy of the volunteer book before the event)
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Coat Check Tickets – prepare (you will probably not need all 700 –however it would be easy to do coats number 1 to whatever – and start purses with their own set of numbers. (If a student had a coat and a purse, they got 2 numbers, and because the purses are put in bins or laid out numerically on the floor, they have their own set of numbers (say 500-600)
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Services from Security Company
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G4S Security
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Sign and fax completed invoice
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Bracelets for door – 2 entrances set up with police checking bags and coats
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Coat racks and hangers (we got from manager at Sears. She gave us 3 coat racks and 500 hangers.
Volunteers
Volunteer ticket selling hours 15 hours (4 volunteers)
Volunteer event hours 243 hours (31 volunteers)
3 staff sold tickets and worked event
Total Volunteer Hours 258 hours
Revenue/Expenses
The Starlight Film Festival has the capability of raising large amounts of funds because there are minimal expenses, which included security, police officers and radio promotion.
Revenue $13,311
Expenses
3 paid police officers $1,114
2 paid security guards $ 211
Miscellaneous $ 7
Radio Advertising $ 325
Police Checks $ 360
Total $2,029
Net Gain $11,281
Advice for other organizations
Jannette Porco, Rural Development Officer was the Special Event Coordinator for this large fundraiser. The best advice she can suggest would be to make sure you have a lot of volunteers and help. We pulled from the University and High Schools, Staff, Board of Directors, and family. With respect to the police checks that need to be done for security purposes I would encourage you to get them done as quickly as possible.
Through this event, Jannette was able to take away some valuable skills which included how to develop and manage timelines and people coordination.
Description of Sault Ste. Marie
Sault Sainte Marie
is the name of two cities on the Saint Mary’s River, which forms part of the boundary between the United States and Canada. Formally founded in 1668 by Father Jacques Marquette as one city, then split into two in 1797. Sault Ste. Marie has the distinction of being the oldest city in both the province of Ontario and the state of Michigan.
Similarly to many other Northern Ontario municipalities, Sault Ste. Marie’s population has declined in recent years. Since the early 1990’s the city has dropped from 84,000 to 74,000 residents.
The city has made a name for itself in steel-making, and Algoma Steel is the largest single employer with 3,150 employees at the main plant.
The United Way of Sault Ste. Marie’ mission is to improve lives and build community by engaging individuals and mobilizing collective action. United Way of Sault Ste. Marie supports over 55 programs and services provided by their 23 member agencies in the community. United Way is working with rural communities from Elliot Lake to White River to assist and support them in identifying priority issues. which in turn improves the lives or rural individuals and rural communities. When human service agencies, business, government, labour, schools, institutions and citizens come together they can address the immediate needs of the community and create long term change